Privacy of your data
Scope of the privacy policy
The present policy on the treatment of personal data will be applicable to the users of the website and attendees of the “SOUTH INTERNATIONAL SERIES FESTIVAL (https://southseriesfest.com/stg01/)” on the treatment of their personal data.
The Organizer of the SOUTH INTERNATIONAL SERIES FESTIVAL 2023, Womack Integrated Marketing S.L.
Identity of the Data Controller
Is responsible for the processing of your personal data, Womack Integrated Marketing S.L., with address for the purposes of SOUTH INTERNATIONAL SERIES FESTIVAL 2023 in: Avda Montesierra 34 Planta 1ª – Modulo B, 41007 – Sevilla, with CIF B72267917.
Data Protection Officer contact details
The user may contact the Data Protection Officer to obtain information on issues related to the processing of his personal data and the exercise of his rights, through the following e-mail address: info@southseriesfest.com.
Purposes of the processing of your Personal Data, legitimate basis and periods of data retention.
Industry Registration: the personal data provided by the user will be processed in order to process, attend and manage the registration request for attendance to the Festival. Part of this data (name, surname, company name, professional position and e-mail) will be visible in the private area of other accredited users in the Industry Area in order to promote networking during the Festival.
The basis of legitimacy for the described processing is found in art. 6.1.b) of the General Data Protection Regulation which considers lawful the processing when it is necessary for the performance of a contract to which the data subject is a party or for the application at the request of the data subject of pre-contractual measures constituting for these purposes the registration to the Festival.
The data will be kept as long as the contractual relationship is maintained. Once this ends, the data will be kept duly blocked for the period necessary to comply with the legal obligations arising from this relationship until its subsequent deletion.
Press Accreditation: the personal data provided by the user will be processed in order to process the request for accreditation and attendance of persons attending SOUTH INTERNATIONAL SERIES FESTIVAL 2023 on behalf of media outlets that provide media coverage of the event. Part of this data (name, surname, company name, professional position and e-mail) will be visible in the private area of other accredited users in the Press Area in order to promote networking during the Festival.
The basis of legitimacy for the processing described is found in art. 6.1.e) of the General Data Protection Regulation, which considers the processing lawful when it is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
The data will be kept as long as they are necessary for the intended purpose. Once this ends, the data will be kept duly blocked for the period necessary to comply with the legal obligations arising from this relationship until its subsequent deletion.
In relation to the data necessary to validate the membership of the represented media, they will be kept until the moment of their validation and as long as it is necessary for the fulfillment of any legal obligation. Subsequently, they will be returned or definitively deleted.
Student Registration: the personal data provided by the user will be processed in order to process, attend and manage the registration request to attend the Festival.
The basis of legitimacy for the described processing is found in art. 6.1.b) of the General Data Protection Regulation which considers lawful the processing when it is necessary for the performance of a contract to which the data subject is a party or for the application at the request of the data subject of pre-contractual measures constituting for these purposes the registration to the Festival.
The data will be kept as long as the contractual relationship is maintained. Once this ends, the data will be kept duly blocked for the period necessary to comply with the legal obligations arising from this relationship until its subsequent deletion.
Use of images (photographs, videos and live broadcasts) of the SOUTH INTERNATIONAL SERIES FESTIVAL 2023: during the Festival, attendees may be filmed or photographed by staff of the organization or other entities with direct authorization from the organization, appearing in an incidental manner in the images. This multimedia material shall be the property of the Organizer. The same, will be used in accordance with the purposes of the Organizer, generally to be published on web pages or portals managed by the Organizer, although it may also be transferred to the various media that the organizers deem appropriate without geographical limit and for unlimited time. All this with the only exception and limitation of those uses or applications that could infringe the rights guaranteed in the Organic Law 1/1982, of May 5, 1982, on the Civil Protection of the Right to Honor, Personal and Family Privacy and Personal Image.
The attendees may appear in general shots, as well as in close-up or close-up shots relevant to the transmission, recording or subsequent dissemination of the event. The images will be disseminated in the media described above.
The basis of legitimacy for the processing described is found in art. 6.1.e) of the General Data Protection Regulation, which considers the processing lawful when it is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
Attendees may make use of the rights expressly recognized in the data protection regulations by sending a communication to the Data Protection Officer under the terms indicated in the section Exercising the rights of the affected persons.
The Organizer is not responsible for the recordings that may be made by the public attending the Festival, nor for those made by the participants themselves.
The user or person concerned undertakes to provide correct, truthful and updated information about his/her situation.
Refusal to provide the required personal data, in cases where it is indicated as mandatory, will imply that the Organizer will not be able to provide the requested information or provide the required service.
Categories of personal data.
Industry registration: basic identification data such as name, surname, ID, e-mail, telephone, place of residence, company, position and website.
Press accreditation: basic identification and professional data such as name, surname, country, media outlet represented, e-mail, telephone, type of media outlet, journalistic credentials, company name of the media outlet represented, previous publication and photo.
Student Registration: basic identification data such as name, surname, ID card number, e-mail, telephone, place of residence, school and major field of study.
Photographs, videos and live broadcasts: the image of attendees.
This treatment of the images of the attendees must be differentiated from the treatment that may be carried out through the video surveillance systems located in the facilities of the Palacio de Congresos in order to ensure the safety of people, property and facilities and whose responsibility will fall on those responsible for such systems and facilities.
Category of recipients of personal data and international data transfers.
Personal data will not be transferred or communicated to third parties, except in the cases necessary for the development, control and fulfillment of the purposes expressed above, in the cases provided by law.
Additionally, we inform you that certain data, within the framework of the regulations in force or of the contractual relationship that you maintain with the Organizer, may be communicated to:
Public Administrations, when so established by the regulations in force.
State Security Forces and Corps by virtue of the provisions of the regulations in force.
Institutions collaborating with The Organizer, when such communication is required by law or for the execution or performance of the corresponding services or activities.
It is not foreseen that the processing of the processed data will require International Data Transfers.
No automated decision making, including profiling, is foreseen.
Exercise of the rights of the affected persons.
In order to maintain control over your data at all times, you have the right to access your personal information, as well as to request the rectification of inaccurate data or, where appropriate, to request its cancellation or deletion. In certain circumstances, and for reasons related to your particular situation, you may object to the processing of your data. Similarly, you can exercise your right to limit the processing of your personal information, requesting us to keep it and also the portability of your data.
The exercise of rights is personal and therefore we need to identify you unequivocally.
You may exercise your rights:
- By sending an e-mail message.
To do so, please use the following address: info@southseriesfest.com.
You must provide supporting documentation:
- Accreditation of the identity of the interested party by means of any valid document, such as ID card or passport.
- Name and surname(s) of the interested party or, when applicable, of the person representing him/her, as well as the document accrediting such representation.
- Request in which the application is made.
- Address for notification purposes, date and signature of the applicant.
- Documents supporting the request being made, if applicable.
- In case of rectification or cancellation, indication of the data to be rectified or cancelled and the reason that justifies it.
Finally, we inform you that you have the right to file a complaint with the Spanish Data Protection Agency or the Council for Transparency and Data Protection of Andalusia, as supervisory authorities.
